Manager – Tools & Equipment


This Job Description establishes and describes the authority, duties, responsibilities, reporting relationships and measure of accomplishment for the functional position of the Manager – Tools & Equipment of The Hydaker-Wheatlake Company as assigned to that function by the President. This position is considered a salary position, the job requirements and your performance, will dictate the required hours to complete the necessary tasks with a minimum of 40 hours per week. All overtime work shall be approved prior to performing outside of the regular pay.


Plan, direct, and coordinate delivery, repair, and maintenance of our owned and rental fleet of construction vehicles, trailers, and heavy equipment.

Provide recommendations on equipment and tooling inventory, purchases, and rental. Perform research on equipment and tooling to be purchased, and provide recommendations or approval for equipment and tooling.

Coordinate with Project Managers and Superintendents to provide equipment and tooling to meet project operational needs. Shall establish prioritization and schedule delivery and availability based on Company and project priorities.

Coordinate with Crossroads Mobile Maintenance (CRMM) to prioritize the preventive and corrective equipment maintenance and repairs for both owned and rented equipment and tooling.

Integrate new tracking program for equipment and tooling for project costing.

Manage subordinates to direct and manage equipment and tooling within Hydaker-Wheatlake operational areas in support of field operations.

Another basic function of this position is to be an administrator and coordinator, providing the necessary planning, organization, direction, and control of corporate equipment and tooling to meet the operational goals of the company for each project, which are focused on power transmission, distribution, substation, renewable energy, and gas distribution.


Manager – Tools & Equipment receives sufficient authority from, and is accountable to, the Director of Project Management for the successful completion of assigned duties and responsibilities.

Manager – Tools & Equipment has the authority to approve necessary purchases to manage and administer all operational affairs of the equipment and tooling assets within The Hydaker-Wheatlake Company's established guidelines.

Manager – Tools & Equipment has the authority, within established company guideline, to hire, fire, promote, demote or discipline those key individuals reporting directly to this position and direct these individuals to do the same with any subordinates.

Manager – Tools & Equipment has the authority to take any reasonable action necessary to carry out the duties and responsibilities of this position so long as such action does not deviate from established company policies and is consistent with sound business judgment.


Manager – Tools & Equipment reports to the Director of Project Management.

The following positions report directly to the Manager – Tools & Equipment:

  • Equipment Specialist
  • Tooling Technicians

Manager – Tools & Equipment must maintain harmonious relationships with company employees, Sub-Contractors, General Contractors, Owners, and other individuals associated with ongoing projects.


The principal duties and responsibilities of the Manager – Tools & Equipment consist of, but are not limited to, the following:

Development and maintenance of fleet administration standards and vehicle operating policies.

Preparation of annual budgets and periodic reports on operating costs.

Purchase or lease of vehicles and equipment; as well as control over maintenance, repair, replacement, and disposal of vehicles. There are approximately 1,200 pieces of owned equipment and 300 pieces of rented equipment at multiple locations.

Assess need, analyze cost, and make recommendations for retirement of ineffective equipment and costs for replacement of new or used equipment.

Develop and maintain preventive maintenance programs for our outside vendors and monitor relationships.

Develop, mentor and manage the performance of the equipment and tooling team members.

Lead and implement projects for increased equipment uptime, reduction of maintenance costs, and proper tool tracking.

Ensures that all safety policies, rules, and regulations are followed and enforced.

Sufficient vehicles and equipment are available and on site in a timely manner.

Prepares reports requested by the Director of Project Management in an accurate and timely manner.

Assists lead personnel in resolving any problem areas.

Coordinates the need, use, and movement of equipment, tools, material, and personnel between projects under his or her jurisdiction.

Stays current on developments with competitors. Stays current on industry trends.

Maintain harmonious relations with everyone associated with the organization.

Responsible for meeting or bettering the equipment and tolling availability and budgeted costs.

Enforce adherence of all The Hydaker-Wheatlake Company's employees as well as all sub-contractors to ALL of The Hydaker-Wheatlake Company's procedures and policies.

Ensures that turnover is held to a minimum and that turnover that does occur is in the best interest of The Hydaker-Wheatlake Company.

Maintains cooperative working relationships with all company employees. This includes "inter" and "intra" departmental employees. Also included are all customers, contractors, owners, suppliers, etc.

Is aware of the general employee morale and initiates whatever procedures are necessary to improve and maintain an acceptable level, to include interviewing random crew members on a routing basis to ensure positive employee relations.

Acts within the letter and spirit of the laws of the United States, the States and municipalities in which The Hydaker-Wheatlake Company operate.

Ensures that the contractual agreement, customers, and pricing structure are maintained as confidential in nature, in accordance with The Hydaker-Wheatlake Company confidentiality requirement contained in the company handbook, and all direct reports are upholding the same requirements.

Ensure your availability to respond to Storm or Emergency work that may occur from time to time for proper support of customer’s needs.

Performs any other related or unrelated, unassigned, unspecified, unusual or special duty the Director of Project Management may assign from time to time.


Manager – Tools & Equipment shall be deemed to be performing in a satisfactory manner when the following has been met and/or exceeded:

Assigned projects are completed in a timely manner.

Information, material, equipment, and tools are available in sufficient quantities for the completion of awarded projects.

Assist Project Managers and Superintendents to successfully complete awarded projects in a manner that produces the highest rate of profit while staying within legal and quality guidelines.

Ensure your availability to response to Storm or Emergency work that may occur from time to time for proper support of customer’s needs.

All information for invoicing is completed accurately and submitted in an accurate and timely manner, no later than 30 days between invoicing cycles.

All safety regulations are adhered to by all personnel in the department.

Overall Satisfaction of the Director of Project Management.



Preferred: Bachelor's Degree in Heavy Equipment Technology or related field preferred; however, extensive managerial experience in the Electrical Contracting industry may substitute.

Required: High School Degree or equivalent.


Required: 7-10 years of experience in construction truck fleet environment

At least 5 years supervisory experience

CAFM certification a plus


Must have the ability to learn and establish departmental policies, procedures, and practices. Strong verbal, written, presentation, and interpersonal communication skills. Must be able to interact and communicate with internal customers and vendors. Must be able to prioritize workload and shift work activities in order to meet business needs and department goals. Possesses the ability to independently arrange and organize work efforts on a weekly, monthly, and quarterly basis. Works well under stress and maintains tight deadlines. Possesses the ability to multi-task on a consistent basis. Able to conceptualize and implement performance objectives that meet established requirements. Able to demonstrate a high degree of personal and professional ethics and integrity.


Includes sitting, standing, walking, bending, kneeling, and use of hands and arms to operate office and field equipment.


Must be able to read, write, and speak English fluently, knowledge of advanced math, heavy engineering and technical research abilities a plus. Must be able to work under time and budgetary pressures.


This person will work a portion of the time in the office, which is a smoke-free temperature controlled environment with little noise. The outside setting will be spent in the open visiting job sites that can be hot in the summer, cold in the winter, hazardous, noisy, and dusty. Other outside efforts entail visits to customers, association meetings, or vendors that may require travel by air or automobile with overnight stays at remote facilities. These locations are visited throughout the year and during all weather conditions.

If interested in applying, please provide resume to:

Utility Supply and Construction Company

Attn: Human Resources

420 Roth St., Suite A

Reed City, MI 49677


Fax: 231-305-5908

No phone calls please!!!